Guidelines for Meeting Manager Responsibilities

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PROGRAM.  IT IS POSTED BY THE CENTER FOR RURAL STUDIES FOR PUBLIC
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         GUIDELINES FOR MEETING MANAGER RESPONSIBILITIES


> The role of meeting manager

To improve meeting leadership skills, the NERL program has assigned
participants to the role of "meeting manager."  The guidelines
below are provided to the meeting manager beforehand, and each
meeting manager is offered the opportunity to receive feedback
afterwards from NERL staff and fellow participants.

Your assignment is to conduct the NERL session.

     1.   Before the session starts, you should attend to the
          necessary "housekeeping details" by checking lighting,
          audiovisual equipment, etc. 

     2.   Work out time signals with presentor(s) ahead of time.
          Remind presentor(s) and audience of the signals. 
          Schedule is "full" so keep time commitments so you don't
          short-change the following session(s).

     3.   Start on time, keep on time, and end on time.

     4.   Announce session agenda.

     5.   You may want to highlight objectives/purpose of session.
     

     6.   Make announcements if you have received any.

     7.   Remind participants to complete evaluation for the
          session.

     8.   Thank the presentor(s), the person who did the
          introduction(s) and your fellow participants.

     9.   It is important to close a meeting with a sense of
          accomplishment.  If you give a brief synopsis of what was
          achieved at the session, you will adjourn on a positive
          tone. 


> Things to keep in mind

     1.   You are there to conduct the session.  Everyone involved
          knows the agenda.  It is up to you to be sure the program 
          stays on schedule.

     2.   You will be working as a team with the speakers and 
          introducer.

     3.   You may have to coordinate equipment needs with the
          facility management.

• Lois M. Frey, UVM Extension, RR #4, Box 2298, Montpelier, VT 05602, (802) 223-2389, email: lfrey@sover.net
• "Group Development: Creating Group Effectiveness" by Duane Dale, DFD Associates, 99 Brattle Street, Cambridge, MA 02138-3402 (moving to 764 South East Street, Amherst, MA 01022 after 8/1/98);
• Bob Biagi, 142 Cherry Lane, Amherst, MA 01002 (413) 549-1412;

Comments to: crs@uvm.edu
Reviewed as of 4/20/98